One of the added benefits of utilizing the Zimbra Connector for Outlook (ZCO) is the Out of Office Assistant feature. You can setup the ZCO’s Out of Office Assistant to send automatic responses to individuals who send you messages when your are out of the office. It is important to note that the message is only sent once to each recipient, regardless of the number of emails the person sends you during the time period your automatic response is active.

To set up an out of office message, you will follow the outlined steps below:

Click Tools and select Out of Office Assistant in Oulook 2003 & 2007. For Outlook 2010 (in the second screenshot below), click on the Zimbra ribbon and select Out of Office Assistant.

Once the Out of Office Assistance Dialog opens, select I am currently Out of the Office.

In the Auto-reply once to each sender with the following text box, create the message you wish to be sent.

Set the Date Range by selecting the Start On: and End On: dates. The start date will equal the the first day you will be out of the office and the end date will be the last day that you are out of the office.

Select OK to preserve your Out of Office settings.